This message is sent from the Office of the Provost to all UHD faculty.
Dear Faculty,
The process of roster certification helps us identify students who have not been active
in any of their currently enrolled courses. We want to protect students from accruing unnecessary
debt and support accurate records of class engagement. Roster certification at present
applies to all sessions during the Fall 2026 Term (Regular Session, First Half Session,
and Second Half Session).
We ask you to monitor attendance and then confirm rosters according to the dates below. All instructors are required to participate in this effort.
The Registrar's office will drop students who are reported as “non-attending” in all their courses. Students who are reported as attending at least one of their courses
will not necessarily be dropped from any non-attending courses, but our advising teams
will use your information to follow up with your missing students to better support
their success.
Definition of “attendance”:
The goal of this process is to identify students who do not intend to be registered in your classes. Faculty are the authority for determining what constitutes
attendance for these purposes. We offer the following suggestions on what might be
used to identify “attendance” with the focus on students who never show up or signal no intent to be enrolled rather than on regularity of attendance
or likelihood of success.
Your definition should be clear on your syllabus in some way.
- Physical attendance at least once in a face-to-face, hybrid, or HyFlex course.
- Virtual attendance at least once in a synchronous online or HyFlex course.
- Canvas login data--but please ensure that the login activity occurred on or after the first day of class
- Participation in one early Canvas activity for an asynchronous online course.
- Documented contact from a student indicating that they intend to participate in the course even if they have not shown up.
In the table below, you will see dates for the First Half Session and the Regular
Session highlighted in yellow. The unhighlighted section is for the Second Half Session (8WK2). Note that the dates
are dependent upon the term you are teaching. Please read carefully:
|
First Half Session
|
Second Half Session
|
Regular Session
|
Action
|
|
Mon, Aug 17-21
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Mon, Oct 5-9
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Mon, Aug 17 - 28
|
Please take attendance/review activity in the course if online only. Email registered
students who have not attended your class.
|
|
Wed, Aug 19
|
Wed, Oct 7
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Wed. Aug 26
|
Census rosters open for faculty to certify. Login to Faculty Center (myUHD) to submit
the roster for all regular session courses.
|
|
Fri, Aug 21
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Fri, Oct 9
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Fri, Aug 28
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Census rosters close at 1:59 pm
|
|
Tues, Aug 25
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Tues, Oct 13
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Tues, Sept 1
|
Registrar’s Office will drop students reported as non-attending in all their courses and email students of all above actions.
Students who are dropped will also lose access to Canvas. For students who are reported as attending some, but not all courses, will remain enrolled in ALL courses. These students will be contacted by college advising centers. |
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Fri, Aug 21-27
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Fri, Oct 9-15
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Fri, Aug 28-Sep 2
|
Students can appeal a drop to the Registrar’s Office with supporting documentation.
Registrar may reach out to faculty on fact-finding if necessary.
Approved reinstatements will be processed as they are received. |
|
Thurs, Aug 27 (5:00pm)
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Thurs, Oct 15 (5:00pm)
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Thurs, Sep 3 (5:00pm)
|
Partial attendance students may be dropped from classes based on advising feedback
loop. All approved appeals for reinstatement will be processed by the end of day completing
the roster certification process.
|
Students will receive multiple communications in the first two weeks about attendance
and roster verification. These messages will include information about students being
dropped for non-attendance, loss of LMS access, financial aid consequences, and the
appeals process.
If you believe you dropped someone in error, please contact Registrar@uhd.edu with student name, ID, and course name/section.
If you have any questions, contact the Registrar’s team at Registrar@uhd.edu.
Warm regards,
David Ryden
AVP Programming and Curriculum
