Business Administrator, Financial Affairs

The Business Administrator, Financial Affairs provides advanced support of the day-to-day management of budgetary, financial, personnel and administrative functions for the Office of the Provost in collaboration with the Financial Affairs leadership.

• Provides financial accountability by performing and monitoring monthly verifications of cost centers to ensure compliance with federal, state and university guidelines to include research administration.
• Administers personnel and payroll activities to include reconciliation of payroll reports and processes all HR related documents to include posting of positions, payroll reallocation, and process electronic position requests (ePRs) and personnel action requests (ePARs).
• Reviews and assists with travel, vouchers, expense reports and reconciles university business credit card statements to include procurement.
• Assists with short and long-term budgetary planning for of the units and oversees budgets for operational, general appropriations, scholarships, endowments, and other funds; participates in planning the annual budget and monitoring it throughout the year to ensure that expenditures are within authorized budgets.
• Administers the administration of departmental contracts, scholarship memos, and various request as part of the Office of the Provost financial affairs operations.
• Provides expertise to division personnel related to university policies and procedures, training staff as necessary.
• Serves as the liaison for financial and administrative matters to internal units and external vendors.
• Leads special projects under the direction and guidance of Financial Affairs leadership to include process improvements.
• Reviews and approves electronic documents in the absence of the Director of College Administration

• Performs all other duties as assigned.

Direct Reports:

• Full Time Employees

Delegation of Work:

• Regularly assigns work to subordinate(s)

Supervision Given:

• Has primary responsibility for conducting performance evaluations and making recommendations for hiring and dismissing employees.

Required Education:

• Bachelor's Degree

Required Experience:

• Minimum of four (4) years of related job experience

License/Certification:

• None required

• None

Knowledge:

• Knowledge of higher education accounting practices, and an understanding of Research Administration and Compliance, as it pertains to higher education.

Skills:

• Advanced technical and administrative skills.

Abilities:

• Ability to exercise independent judgment and discretion; ability to work collaboratively on team projects.

Primary Work Location:

• Works in an office environment.

Physical Demands:

• Work is performed in a typical, comfortable interior work environment which does not subject the employee to any unpleasant elements; individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks.

Commitment to Excellence - UHD

• Demonstrates a commitment to competently perform his/her job duties and responsibilities within established time frames.
• Continuously strives to improve work performance.
• Accepts responsibility for his/her commitments to the university.
• Contributes to the success of the university by consistently providing quality results in the performance of his/her job duties and responsibilities.

Integrity

• Demonstrates high ethical standards of conduct in the performance of his/her job duties and responsibilities.
• Accepts responsibility for his/her actions.
• Respects and complies with department and university policies, procedures, and work rules.

Respect and Cooperation

• Treats others with courtesy, respect, and dignity in the workplace.
• Promotes cooperation through open and honest communications and consideration of others ideas, thoughts, and opinions.

Dependability

• Takes responsibility to accomplish job assignments within reasonable deadlines.
• Willing to accept new projects and/or commitments.
• Does due diligence to complete projects within specified timeframes and/or fulfill commitments.
• Arrives to work on time prepared and ready to contribute.

Flexibility

• Willingly adjusts to changing work assignments or conditions.
• Open to changes in operational procedures, technology, and/or organizational structure.
• Views changes as opportunities for learning and professional development.
• Displays a positive attitude to encourage others.
• Promptly responds to changes in work priorities and/or unexpected circumstances or situations.

Proficiency

• Possesses required job skills and knowledge.
• Demonstrates the ability to apply those skills and knowledge to competently perform his/her job duties and assignments.

Focus on Customer Service

• Focuses on customer's needs and expectations. (Customers can be students, external constituents, employees, or university guests.)
• Respectfully ascertains customer's needs and determines appropriate response.
• Promptly responds by providing requested information, takes appropriate action, or refers customer to appropriate individual or department.
• If further actions need to be taken, advises customers of realistic timeframes for a response to their request.
• Follows up with customers on outstanding requests in a timely manner.
• Tactfully explains to customers why their needs and/or expectations cannot be met if the university does not provide the requested information or services.